Teaching Abroad: Timeline & Process

The entire process of offering an Illinois course abroad can be broken down into three major stages: Pre-Departure, On-Site, and Post-Program.

On average, this entire process takes 10-12 months. The timeline for summer and winter courses looks roughly as follows:

Pre-Departure Stage

Item

Summer Timeline

Winter Timeline

Submit program proposal to Colleges and Departments

Spring (for LAS-sponsored programs)
*Deadlines can vary depending on sponsoring college

Spring (for LAS-sponsored programs)
*Deadlines can vary depending on sponsoring college

Faculty leaders submit Course Abroad Planning Form and Course Abroad Budget Form to SAO

November

July

Individual Faculty Leader meetings with SAO

October-February

June-September

Faculty leaders initiate contact with applicants

January

August

Deadline for student applications

Early February

Mid September

Finalize program budget and review program fee

February

September

Faculty leaders and SAO promote program; review and accept applications

October-February

June-September

SAO sends acceptance emails and packets to students

February-March

September-October

Make arrangements with providers

October-February

June-September

SAO secures reservations, submits deposits/payments

January-March

September-November

SAO attends 1-2 on-campus sessions with Faculty Leaders

March-April

October-November

Faculty leaders arrange for cash advance and sign budget

2-3 weeks prior to departure

2-3 weeks prior to departure

Departure

May-July

December-January

On-Site Stage

Action Item

Timeline

Airport pickup and delivery to housing

Upon arrival

On-site Orientation/Greeting

Day 1

Check-in with SAO on safe arrival

Day 1

Ongoing Activities

Weekly

Provide Intent to Divert Forms

As needed

Students fill out Program Evaluation Form

Final day of program

Post-Program Stage

Action Item

Timeline

Submit accounting, excess funds to SAO

Within 2 weeks

SAO administers on-line student feedback forms

Within 2 weeks

Submit Post-program Narrative

Within 1 month

Submit grades and other forms

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Maintain contact with your students

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